What is a Change Order in the context of highway construction contracts?

A Change Order is a formal written document that is crucial in highway construction contracts, as it authorizes changes in the scope of work originally agreed upon. This may involve modifications such as adjustments to the plans or specifications, alterations in the type of materials used, or changes in the schedule or cost of the project.

By having a written order, both the contractor and the owner can document the agreed-upon changes, ensuring that there is a clear record of what adjustments have been made and how they affect the overall project. This is vital for maintaining clear communication, managing project expectations, and protecting the interests of all parties involved. Change Orders help prevent disputes by providing a structured process for accommodating changes while adhering to the terms of the original contract.

In contrast, verbal communications lack the legal enforceability and clarity that a written Change Order provides. A final report is typically produced after project completion to summarize performance and results but does not pertain to changes during the project. A preliminary agreement serves as a foundation for negotiations but does not serve the same purpose of officially documenting changes once the project is underway.